How much does it cost to rent a charter bus?

Charter buses can be a great option for your group trip. They provide a lot of extra comfort when traveling long distances through deluxe seating, more space and several amenities that add to your overall enjoyable experience. However, you should be aware of how your price is calculated and how to get the best price possible when renting a charter bus.

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How Charter Bus Prices are Calculated

When determining your overall price for a charter bus, there are several things that go into the overall cost. The size of the bus, the amenities, and distance or number of days all play a factor as well as outside costs such as the time of year. If the trip takes place overnight, there may be additional costs in the driver’s lodging. It is also important to consider any parking permits, tolls or other fees that may come up. Typically, price is determined by either by the length of time that you require the rental, but some companies may factor distance, especially if going very far.

Charter Bus Rental Price Estimates

In general, you can expect a charter bus for about 52 passengers to cost between $600 - $800 depending on size with each additional hour to costing $135-$175. A full day can start at $1700, but some do have a discount for longer trips. However, Charter buses are better for longer distances due to comfort and space.

Price Estimates of Charter Bus 4-Hour Minimum Additional Hours 8-Hours Full Day
Rent Charter Bus $625-$1200 $135-$175 $>1700

  •    If staying overnight, you will have to provide lodging and food for your driver

  •    Drivers are not legally allowed to drive over 10 hours, so stopping for the night or hiring a second driver will add extra cost

  •    High season, special events like festivals or concerts and other things may affect availability and prices

  •    Tipping is to your discretion, but typically is around 15% or $1-$2 per person per day

  •    Be aware of cleaning fees, tolls and other fees that may add to overall cost

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How to get the best price for renting a charter bus

Before booking your trip, there are a few things that you can do to make sure that you get the best price possible. However, if traveling more locally, renting a school bus can be a great cheaper option.

EASY SEARCH FOR CHARTER BUSES

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Plan Ahead

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Be sure to book your bus as early as possible. A last-minute booking can be possible, but potentially very costly. We recommend that you book your bus 8 weeks in advance. However, if you are booking for a big event or during high season, then try to book several months in advance. Booking ahead of time will also give you plenty of time to make small changes if needed.

Pick the right size and type of charter bus for you

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There are many different types of charter buses with different types of amenities. You could go as big as a deluxe charter bus which can seat between 42-61 passengers and can have comfortable reclining seats, DVD players, WIFI and on-board restroom. There are also smaller options like a minibus. They are typically used for shorter and more local trips but can seat 14-38 passengers with comfortable seats, WIFI and more. However, most smaller buses will not include an on-board restroom. Coach buses typically always have air conditioning as well and storage for luggage. Choose the right bus to avoid issues later and be able to get your best price.

Do Your Research

In general, if it is too good to be true, it is. Be sure to double check all your fees and the quality of the rental company. It is very important to hire the right company for your best experience. You can easily check by reading reviews and learning from previous customer experiences. Also, be sure to double check your quote and contract. If the price seems unusually low, it may not include all the fees for things like tolls, driver’s hotel and more. Always double check to avoid any of these complaints or get a quote from BookBuses. We work with a large network of trusted operators across North America and always have your back.

Try to avoid peak booking times

Try to avoid booking your trip during popular times. Weekends, including Fridays, tend to be busy. The summer months are also very popular. Booking during those months will have a higher price due to the higher demand. Big events will also cause a higher demand, so be aware that your price may be higher if you are planning on booking for these.  If possible, try to plan events outside of May through July and large events to get a better price.

Plan Smart with a little flexibility

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Before booking, try to plan as much as possible. The more detailed you are the better. You can talk to our team of travel consultants who can help optimize your trip. We can make small adjustments to your trip that can create significant savings. The more detailed you are when talking to us, the better we can make adjustments, potentially saving you 10-30%. Call us at (646) 801 6280 or fill out the form above, and together we can create your perfect trip.

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